Job Openings

Family Support Specialist -Helena, Butte and Bozeman MT

Hiring a Family Support Specialist in Helena, Butte and Bozeman to work in a home based intervention program for families with infants, toddlers, or children with developmental disabilities.  This position engages assigned families through the establishment of a trusting relationship by providing meaningful and consistent client contact; and provides support and resources to enhance children’s learning and development through everyday learning opportunities.  Major responsibilities include providing early intervention services through coaching families, conducting developmental assessments, coordinating services, offering support and resources, referring to other community services as appropriate, monitoring child and family outcomes, and developing, implementing, and evaluating individual family support plans with goals, objectives, and activities to meet the individual families’ needs. Travel and basic computer skills required. College degree required and experience with developmental disabilities preferred. Full Time Position is pay grade 7, starting at $16.00/hr (D.O.E.), benefit package includes: health and vision insurance, generous leave package, flexible work schedule and 401K retirement plan.

$2.00/hr differential pay for those living in Gallatin, Park and Meagher County.  

Download application below and submit resume to hr@familyoutreach.org
Contact Info:  Angela Nelmark 406-443-7370

***HIRE ON BONUS $500*** (After 6 months employment)

Open until filled

Download Application Here
Family Support Specialist Job Description 2020

Supported Employment Specialist -Helena and Bozeman MT

POSITION SUMMARY:

*** $500.00 Sign on bonus ***

The supported Employment Specialist (SES) works in the Adult Services Program and is responsible for providing career planning services through coordinating supported employment services to persons with disabilities; recommending, monitoring, and evaluating the employment/vocational component of Personal Support Plans (PSPs); and coordinating all aforementioned services for private pay clients and performing program support. This is a flexible full-time position with excellent benefits.

Job Type: Full-time

$14.35 per hour. $2.00/hr differential pay for those living in Gallatin, Park and Meagher County.  

To apply, download the application below and send it, along with your resume, to hr@familyoutreach.org. For questions, contact Tyler Tobol at 406-443-3083 or ttobol@familyoutreach.org.

Download Application Here
Job Description

Early Intervention Program Assistant- Bozeman MT

JOB DESCRIPTION

The Early Intervention Program Assistant is responsible for performing a variety of administrative and administrative assistant functions to support the Early Intervention program. Duties include administering and coordinating office functions and resources, inputting client information into systems, exiting consumer files, preparing reports, taking referrals, assisting EI staff, and other duties as assigned. The position reports to the Early Intervention Services Manager and works closely with the Early Intervention Supervisors and Family Support Coordinators for the Butte, Bozeman, and Helena offices.

QUALIFICATION REQUIREMENTS:

• Combination of education and experience equivalent to a two-year degree or certificate in Office Administration, Office Technology, Computers, or a related field
• Two years’ experience including computer, technical writing, office administration, and secretarial experience.
• This position requires a valid MT driver’s license or the ability to obtain a license within one month of hire, have access to a reliable vehicle, an acceptable driving record (ie: no convictions for DUI or reckless driving.
• Candidates must also successfully complete a background check and criminal history review.

Job Type: Full-time

Pay: From $16.35 per hour

***HIRE ON BONUS $500*** (After 6 month of employment)

Download application below and submit resume to hr@familyoutreach.org
Contact Info:  Brittney Tronaas  406-587-2477

Open until filled

Download Application Here

Direct Service Provider lll- Helena, Bozeman, Livingston, and Belgrade MT

Do you have a passion for working with individuals with disabilities? Are you tired of the same routine every day? Are you looking for a flexible schedule with a different work environment each day? If so, Family Outreach is looking for a Full-time Direct Service Provider lll with at least 2 years’ experience.

Pay starts at $13.00 per hour and full-time employees are eligible for a $500 sign on bonus after 6 months of employment, and other competitive benefits. 

$2.00/hr differential pay for those living in Gallatin, Park and Meagher County.  

To apply, download the application below and send it, along with your resume, to hr@familyoutreach.org. For questions, contact Tyler Tobol at 406-443-3083 or ttobol@familyoutreach.org.

Download Application Here

Individual Living Specialist – Bozeman MT

***$500 Hire on Bonus***

The Individual Living Specialist (ILS) works in the Adult Services Program which promotes and supports the life-style choices of adults with developmental disabilities as they live independently in the community. The ILS is responsible for completing intake into the Adult Services program and generating referrals when warranted; developing implementing, monitoring, and evaluating Personal Support Plans (PSPs); coordinating staffing and maintaining documentation of Adult Services; coordinating program administration duties; and maintaining confidential consumer files. The position reports to the Support Services Supervisor (SES) and supervises Direct Service Providers (DSPs). The SES works in the Adult Services Program and is responsible for providing career planning services though coordinating supported employment services to persons with disabilities; recommending, monitoring, and evaluating the employment/vocational component of Personal Support Plans (PSP’s); and coordinating all aforementioned services for private pay clients and performing program support. This is a flexible full-time position with excellent benefits.

Job Type: Full-time

Pay: $14.35 per hour

If interested, please download and complete the application below and submit it, along with your resume to: hr@familyoutreach.org

Download Application

Business Office Assistant- Helena MT

$500.00 Sign on Bonus

POSITION OVERVIEW:

The Business Office Assistant provides support to the accounting and human resource departments of Family Outreach.

Maintains confidential employment files to ensure compliance with company policies, state contracts, and applicable laws and regulations. Support Human Resource and Accounting staff. This position reports to the Business Office Manager.

ESSENTIAL DUTIES & RESPONSIBILITIES:

GENERAL DUTIES

Human Resources

1. Advertises and recruits for agency-wide vacancies including job/career fairs, presenting to college classrooms and advertising in venues as approved.
2. Ensures new employee meets minimum qualifications, provides proper documentation in compliance with policy recruitment standards and processes.
3. Assists Human Resource Benefit Administrator with new employee onboarding for payroll, benefits and fiscal policies and procedures.
4. Assists Program Managers and Supervisors with employee onboarding for initial recruitment, hiring, agency training, probationary and annual reviews are completed in a timely manner.
5. Ensures timely and accurate completion of all new hire reporting requirements and verifications including but not limited to; I-9, W-4, New Hire Reporting Form, LEIE initial and monthly checks, etc.
6. Creates and maintains personnel files; including all application materials (reference checks, determination letter, etc.), driver’s license, vehicle information, consumer-specific requirements, and financial documents; ensuring only appropriate information is contained in files.
7. Safeguards and maintains medical and other protected information, such as Workman’s Compensation, and ensure it is kept separate from employment information.

Accounting

1. Processes invoice for client billing for Applied Behavior Analysis program.
2. Correlates monthly credit card statements and supporting documentation.
3. Enters and reconciles credit card transactions in the Abila accounting system.
4. Process payroll and provides supporting documentation to Accountant for all benefits and payroll liabilities.
5. Assists Accountant with reconciling payroll deductions to health/dental/vision/other premiums.
6. Receives and reviews Staff Travel Reimbursements, submits to Accountant for processing.

General Office

1. Attends office and staff meetings, and other meetings, as requested.
2. Participates in the draft, review, revision, and/or updating of policies and procedures.
3. Participates in office-based staff interviews, as requested.
4. Assists with department-wide filing; maintains an organized filing system of forms and other paperwork as well as electronic documents for current and archived records.
5. Answers phones and routes to appropriate personnel, determines appropriate responses to urgent situations until appropriate management staff can be contacted.

ADDITIONAL DUTIES:

Perform a variety of other professional and administrative work as assigned by the Business Office Manager. This includes coordinating special projects and events, attending training and continuing education, and providing backup and coverage to other business office staff.

Pay $14.35-$17.42 per hour

For more information or a complete job description please contact Jackie Mohler 406-443-3083

Download application below and submit resume to hr@familyoutreach.org

Download Application Here

Accountant- Helena MT

JOB DESCRIPTION 

The Accountant position performs advanced professional accounting and budgeting functions and oversees General Ledger transactions. Responsible for presenting financial overviews to the Business Office Manager; including payroll and benefit processing, maintaining accounts payable; researching, reconciling and analyzing General Ledger transactions; preparing financial reports; supporting the budget and analysis process; monitoring and adjusting cost allocation for Journal Entry transactions; and monitoring cash transactions. The position enters and process Accounts Payable, month-end journal entries and assists in compiling data for financial reporting for management and the annual financial statement. This position provides limited oversight to the Accounts Receivable/Insurance Billing Specialist. This position reports to the Business Office Manager.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Budgeting
• Payroll and Benefits
• Accounts Payable

KNOWLEDGE, SKILLS, & ABILITIES:

• Knowledge of the principles and practices of business administration including accounting, computer science and human resources as it relates to payroll functions.
• Knowledge of GAAP and/or FASB.
• Knowledge of computers, typical business applications and Information systems (e.g., databases, word processing, spreadsheets, automated accounting applications, etc.).
• Knowledge of non-profit funding and budgeting.
• Knowledge of presentation methods and techniques.
• Knowledge of Business English, spelling, grammar and punctuation.
• Knowledge of Family Outreach Personnel policies, procedures and precedents.
• Knowledge of Employment law.
• Knowledge of program requirements.
• Skilled in accurately processing forms.
• Skilled in organizing and prioritizing work.
• Skilled in conducting research.
• Ability to plan, organize and direct work and evaluate results and alternative strategies.
• Ability to quickly and accurately analyze complicated information and make sound judgments.
• Ability to analyze accounting and other problems and find solutions.
• Ability to work independently.
• Ability to learn, apply and communicate policies and procedures.
• Ability to communicate and perform effectively and diplomatically with outside agency contacts.
• Ability to be flexible and adapt to change.
• Ability to maintain effective working relationships with others.
• Ability to adapt to changes in technology.
• Ability to project a positive image of the agency.
• Ability to communicate effectively verbally and in writing.
• Ability to pay close attention to detail.

MINIMUM QUALIFICATIONS: ·

• The required Knowledge, Skills and Abilities acquired through a combination of education and experience equivalent to a bachelor’s degree in accounting or a related field.
• 3 – 4 years progressively responsible accounting experience including budgeting, allocation and financial reporting (other equivalent combinations of education and experience may be considered).
• Strong Microsoft Word/Excel knowledge.
• Knowledge of Abila/MIP accounting software is a plus.
• Non-profit accounting and budgeting experience is preferred.
• Valid MT driver’s license or the ability to obtain a license within one month of hire.
• Access to a reliable vehicle.
• Successfully complete a background check.

Job Type: Full-time

Pay: $19.22 – $25.43 per hour

***HIRE ON BONUS $500*** (After 6 month of employment)

Contact Info:  Jackie Mohler  406-443-3083

Download Application Here

 Human Resource Administrator- Helena MT

POSITION OVERVIEW:

The Human Resource Administrator position is responsible for managing all Human Resource functions including; Polices and Processes, Recruitment, New Employee Onboarding, Talent Management, Records, Retention, Data Management, Employee Benefits, Leave, Unemployment, Employee Relations, and Workers Compensation. This position reports to the Executive Director. 

ESSENTIAL DUTIES & RESPONSIBILITIES:

1.      Coordinate the development of human resource management strategic goals and objectives. This includes participating in strategic plan implementation efforts, defining goals for human resources and ensuring achievement of HR goals and objectives.

2.    Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.

3.      Oversees all employee recruitment and retention functions according to Family Outreach policies and procedures as well as federal and state regulations.  Monitors employee recruitment documents.

4.      Oversees job applicant files and documentation.

5.      Reviews and updates agency policy and procedures and agency job descriptions.

6.      Coordinate and perform regular file reviews of personnel to ensure compliance and to identify areas for improvement or enhancement.

7.      Monitors employee annual leave, sick leave, and earned paid time. Reviews and tracks timesheets and prepare leave accrual reports for managers monthly. 

8.      Oversees reconciliation of agency payroll expenditures to salary and benefit election records to ensure accuracy and to correct any errors before month end.

9.      Researches and responds to employee questions or administrative/supervisor inquiries on wage and benefit matters by reviewing files and researching individual circumstances.

10.  Implements benefit plan changes.

11.  Monitors insurance, pension, and other benefit programs to ensure compliance with agency and plan rules and regulations. Coordinate informational sessions between employees and providers to update the employees on their benefit packages.

12.  Oversees open enrollment and changes to all department employee benefits. Properly calculate, prepare and verify all benefit premiums, voluntary deductions and changes to ensure accurate and consistent benefit coverage. Completes benefit changes in all required systems.

13.   Provides assistance and information to employees, dependents, retirees and former employees, over the phone, in writing and in person to explain and interpret benefit information.

14.  Provide consultation to managers on staffing, succession planning, and related issues.

15.  Develop and monitor companywide training and professional development programs. This includes developing the corporate training plan and objectives, coordinating delivery by the specialist and managers, and providing direct training and instruction as necessary.

16.  Oversees annual employee performance evaluations.

17.  Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.

18.  Tracks and processes all FMLA requests, ADA accommodation requests and assessments, Unemployment claims and Cobra Benefit Management.

19.  Employee turnover reporting and analysis.

20.  Assists with information gathering for Fiscal Year audits.

21.  Tracks employee trainings and instructs CPR, First Aid, and Mandt classes. 

MINIMUM QUALIFICATIONS:

·         The necessary knowledge, skills and abilities are typically acquired through a combination of education and experience.  A bachelor’s degree in Human Resources, Business, or a related field OR PHR or SHRM-CP credentials are preferred. *Other combinations of education and experience will be considered on an individual basis.

***HIRE ON BONUS $500*** (After 6 month of employment)

Contact Info:  Jackie Mohler  406-443-3083

Download Application Here

Family Support Specialist Assistant- Bozeman, Butte and Helena MT

POSITION SUMMARY:

The Family Support Specialist Assistant (FSSA) is responsible for working in a home-based intervention program with families of infants, toddlers, or children with developmental disabilities. The position is a paraprofessional position responsible for providing early intervention services under the supervision of a comprehensively certified Family Support Specialist (FSS).   The primary role of the FSSA is to develop strong relationships with families in order to provide service coordination, support, and training to assist families in meeting the needs of their children, and enhancing parents’ role as the primary influence on their child’s education and development.  Duties include working with families in identifying and achieving goals; promoting positive parent-child relationships and interactions, and providing child development education.

ESSENTIAL DUTIES & RESPONSIBILITIES:

1. Conduct comprehensive and periodic assessments of family and infant/child needs for the purpose of determining eligibility and/or developing an action plan to remove barriers to child’s success.
2. Conduct Routine Based Interviews to obtain a rich description of the child and family functioning, and produce a list of functional, family chosen, family centered outcomes.
3. Partner with families to develop an individualized care plan that is based on information collected through the assessment and family interviews to address medical, social, educational, and other services needed to further family goals, plans, and success strategies.
4. Coordinate referrals to services and related agencies to meet the needs identified in the care plan. Assist with identifying and establishing natural and professional supports in the community.
5. Track and document time and services with accuracy to ensure services are provided according to contract provisions and to ensure appropriate reimbursement for services provided. This includes tracking case statistics (e.g. direct contacts, service coordination, family training/counseling, special instruction, transportation, etc.), and accounting for at least 75% of time.
6. Complete all consumer-related and program-related paperwork according to established timelines. Thoroughly explain policies and procedures as it relates to services, programs, and funding sources.
7. Establish regular contact with families primarily through home visits. Maintain contact with families to a degree sufficient to monitor and assist progress toward identified goals (at least one time per month)
8. Encourage, model, and coach appropriate early childhood practices, parenting skills and behavior management/modification techniques. Promote self-reflection by caregivers on actions to determine the effective ness of actions or practices within daily routines.
9. Safeguard and maintain individual records to keep consumer files complete, confidential, and in order. This includes filing consumer documents in secure areas; adhering to the recommended organization of components of individual files; and obtaining and documenting Releases of Information agreements prior to sharing private consumer information with others.
10. Monitor progress on child outcomes related to positive social-emotional skills, ability to acquire and use knowledge and skills and using appropriate behaviors to meet needs.
11. Develop a personal knowledge of topics related to parent requests through use of literature, personal contacts, electronic resources, and professional development. Share information and resources regarding developmental milestones.
12. Provide relevant information and referral on Part B services and other transition-related topics in a timely manner.
13. Assist families in gathering documentation and information, and obtaining a developmental disability determination.
14. Develop and monitor cost plans following specific funding source guidelines/parameters to meet objectives or services for approved clients.
15. Work with families in an empathic, professional and objective manner.
16. Collaborate and meet with other service providers to coordinate services.
17. Maintain a flexible schedule to accommodate program and consumer needs that include evenings and weekends.
18. Participate in training opportunities to maintain individual and organizational competency in assigned areas of responsibility. This includes demonstrating competencies identified for certification as Family Support Specialist and required Policies and Procedures; consistently updating knowledge and skills relevant to position responsibilities; and attending in-services, conferences, workshops, and required agency meetings as appropriate.
19. Attend Staff and Office meetings, and coordinate services with other Family Outreach staff as necessary.

$2.00/hr differential pay for those living in Gallatin, Park and Meagher County.  

Job Type: Full-time

Pay: $14.35 per hour

Download application below and submit resume to hr@familyoutreach.org
Contact Info:  Brittney Tronaas 406-587-2477

***HIRE ON BONUS $500*** (After 6 months employment)

Open until filled

Download Application Here